Library Administrative Assistant (Full-Time)
Wake Forest, NC Wake Forest, NC Full-time Full-time Estimated:
$36.
7K - $46.
5K a year Estimated:
$36.
7K - $46.
5K a year 12 hours ago 12 hours ago 12 hours ago Job
Summary:
We are seeking a dedicated and detail-oriented Library Administrative Assistant to join our team.
The Library Administrative Assistant will provide efficient administrative support to ensure the smooth operation of our library.
This position requires exceptional organizational skills, strong attention to detail, and the ability to handle multiple tasks simultaneously.
Essential Functions and
Responsibilities:
Assist with daily administrative tasks, such as managing correspondence, answering phone inquiries, and maintaining records.
Coordinate meetings, compile meeting agendas, and take minutes during library staff meetings.
Creates purchase orders and check requests in Concur Invoice for expenditures related to maintenance and repair of equipment, purchasing general office supplies, purchasing library-specific supplies for processing and binding materials, and library materials acquisitions Reconciles multiple BB&T credit card accounts, using Concur Expense.
This includes collecting and uploading receipts, maintaining files for the cards, and frequent communication with Travel and Card Manager.
Consults on an on-going basis with students regarding technical requirements for Th.
M.
theses, D.
Min.
project reports, Ed.
D.
dissertations, and Ph.
D.
dissertations to be deposited in the electronic library collection, checking for compliance with those requirements and interacting with doctoral students and the other departments involved in the submission process Reports and follows progress of both Facilities and IT work orders for maintenance of a three-story building (lights, elevator, plumbing and restroom supplies, general cleanliness of the building, trash removal from loading dock and receiving room, book detection system, fire and security systems) Composes correspondence related to all contributions and gifts to the library collection and writes other reports as directed Books travel such as flights, rental cars, and hotels for all library staff that have need of such while performing library business.
Flights and rental cars will be booked through Concur Travel.
Assigns faculty study carrels and manages the use of student study carrels, maintaining records of keys and carrels in use Knowledge and Skills:
Proficiency in computer skills including Microsoft Office Suite Excellent communications skills Bachelor's degree or equivalent preferred Proven experience in an administrative role, preferably in a library or educational setting.
Strong organizational and time management skills with ability to set priorities and multitask Excellent attention to detail and accuracy Ability to handle confidential information with discretion Outstanding customer service skills and the ability to communicate effectively with diverse groups of people Ability to work independently and as part of a team Flexibility to adapt to changing priorities and manage multiple tasks simultaneously Knowledge of library resources and an interest in literature and learning is a plus Fiscal Responsibilities Ability to assist Director in monitoring library budget expense accounts Ability to approve routine orders for office supplies Reconcile multiple BB&T credit cards in Concur Expense.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$36.
7K - $46.
5K a year Estimated:
$36.
7K - $46.
5K a year 12 hours ago 12 hours ago 12 hours ago Job
Summary:
We are seeking a dedicated and detail-oriented Library Administrative Assistant to join our team.
The Library Administrative Assistant will provide efficient administrative support to ensure the smooth operation of our library.
This position requires exceptional organizational skills, strong attention to detail, and the ability to handle multiple tasks simultaneously.
Essential Functions and
Responsibilities:
Assist with daily administrative tasks, such as managing correspondence, answering phone inquiries, and maintaining records.
Coordinate meetings, compile meeting agendas, and take minutes during library staff meetings.
Creates purchase orders and check requests in Concur Invoice for expenditures related to maintenance and repair of equipment, purchasing general office supplies, purchasing library-specific supplies for processing and binding materials, and library materials acquisitions Reconciles multiple BB&T credit card accounts, using Concur Expense.
This includes collecting and uploading receipts, maintaining files for the cards, and frequent communication with Travel and Card Manager.
Consults on an on-going basis with students regarding technical requirements for Th.
M.
theses, D.
Min.
project reports, Ed.
D.
dissertations, and Ph.
D.
dissertations to be deposited in the electronic library collection, checking for compliance with those requirements and interacting with doctoral students and the other departments involved in the submission process Reports and follows progress of both Facilities and IT work orders for maintenance of a three-story building (lights, elevator, plumbing and restroom supplies, general cleanliness of the building, trash removal from loading dock and receiving room, book detection system, fire and security systems) Composes correspondence related to all contributions and gifts to the library collection and writes other reports as directed Books travel such as flights, rental cars, and hotels for all library staff that have need of such while performing library business.
Flights and rental cars will be booked through Concur Travel.
Assigns faculty study carrels and manages the use of student study carrels, maintaining records of keys and carrels in use Knowledge and Skills:
Proficiency in computer skills including Microsoft Office Suite Excellent communications skills Bachelor's degree or equivalent preferred Proven experience in an administrative role, preferably in a library or educational setting.
Strong organizational and time management skills with ability to set priorities and multitask Excellent attention to detail and accuracy Ability to handle confidential information with discretion Outstanding customer service skills and the ability to communicate effectively with diverse groups of people Ability to work independently and as part of a team Flexibility to adapt to changing priorities and manage multiple tasks simultaneously Knowledge of library resources and an interest in literature and learning is a plus Fiscal Responsibilities Ability to assist Director in monitoring library budget expense accounts Ability to approve routine orders for office supplies Reconcile multiple BB&T credit cards in Concur Expense.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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