Business Administrative Assistant
St Catherine of Siena Catholic Parish St Catherine of Siena Catholic Parish Wake Forest, NC Wake Forest, NC Full-time Full-time $19 - $24 an hour $19 - $24 an hour 1 day ago 1 day ago 1 day ago Primary Function of this Position The Business Administrative Assistant serves to assist the Business Manager in the administration of the financial operations of the parish and school.
This position is responsible for providing administrative support to the Business Office in the following areas of operation:
(1) Accounts Receivables/Gift Processing, (2) Accounts Payables, (3) School Tuition/Student Billing, and (4) Memorial Garden.
This position strives to maintain a positive, Catholic environment in order to promote the growth and wellbeing of the parish and school.
I.
Accounts Receivables/Gift Processing a.
Receive and open all mail to the Business Office daily.
b.
Process and prepare deposits weekly.
c.
Post gifts in ACS in a timely and accurate manner.
d.
Maintain confidentiality in processing gifts.
e.
Annually, send year-end statements to parishioners via USPS mail.
f.
Support Business Manager with annual commitment campaigns, and other projects as needed.
II.
Accounts Payables a.
Sort and prepare parish bills to be paid by the Business Manager weekly.
b.
Once parish bills have been paid, file invoices in a precise and timely manner.
c.
Support Business Manager in receiving, processing, and maintaining Financial Assistance requests.
III.
School - Tuition/Student Billing a.
Receive registrations from School Office and review them for accuracy.
b.
Ensure registration spreadsheet matches deposits of fees received by the school.
c.
Support Business Manager in FACTS Tuition Management.
IV.
Memorial Garden a.
Maintain Memorial Garden niche records in a timely and accurate manner.
b.
Meet with parishioners and complete sales of niches in the Memorial Garden.
c.
Work closely with the engraver to ensure accurate plaques are installed.
d.
Audit files annually for accuracy.
V.
Business Office a.
Assists Business Manager in various duties.
b.
Maintains confidentiality regarding all parish matters.
c.
Provide backup reception assistance for the Pastoral Administrative Assistant.
d.
ACS/OSV/RE/WeShare Database maintenance; monthly report of changes to be sent to diocese.
e.
Attend weekly staff meetings.
f.
Order office/kitchen supplies as needed.
g.
Other duties as assigned by Business Manager or Pastor.
Preferred Qualifications Area of related work
Experience:
Catholic parish, school or non profit organization 5
years of related work experience Strong verbal communication skills Ability to lead others Practicing Catholic Job Type:
Full-time Pay:
$19.
00 - $24.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance Schedule:
Monday to Friday Ability to commute/relocate:
Wake Forest, NC 27587:
Reliably commute or planning to relocate before starting work (Required) Education:
Associate (Preferred)
Experience:
Office
Experience:
1 year (Required) Organizational skills:
1 year (Required) Microsoft Word:
1 year (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
This position is responsible for providing administrative support to the Business Office in the following areas of operation:
(1) Accounts Receivables/Gift Processing, (2) Accounts Payables, (3) School Tuition/Student Billing, and (4) Memorial Garden.
This position strives to maintain a positive, Catholic environment in order to promote the growth and wellbeing of the parish and school.
I.
Accounts Receivables/Gift Processing a.
Receive and open all mail to the Business Office daily.
b.
Process and prepare deposits weekly.
c.
Post gifts in ACS in a timely and accurate manner.
d.
Maintain confidentiality in processing gifts.
e.
Annually, send year-end statements to parishioners via USPS mail.
f.
Support Business Manager with annual commitment campaigns, and other projects as needed.
II.
Accounts Payables a.
Sort and prepare parish bills to be paid by the Business Manager weekly.
b.
Once parish bills have been paid, file invoices in a precise and timely manner.
c.
Support Business Manager in receiving, processing, and maintaining Financial Assistance requests.
III.
School - Tuition/Student Billing a.
Receive registrations from School Office and review them for accuracy.
b.
Ensure registration spreadsheet matches deposits of fees received by the school.
c.
Support Business Manager in FACTS Tuition Management.
IV.
Memorial Garden a.
Maintain Memorial Garden niche records in a timely and accurate manner.
b.
Meet with parishioners and complete sales of niches in the Memorial Garden.
c.
Work closely with the engraver to ensure accurate plaques are installed.
d.
Audit files annually for accuracy.
V.
Business Office a.
Assists Business Manager in various duties.
b.
Maintains confidentiality regarding all parish matters.
c.
Provide backup reception assistance for the Pastoral Administrative Assistant.
d.
ACS/OSV/RE/WeShare Database maintenance; monthly report of changes to be sent to diocese.
e.
Attend weekly staff meetings.
f.
Order office/kitchen supplies as needed.
g.
Other duties as assigned by Business Manager or Pastor.
Preferred Qualifications Area of related work
Experience:
Catholic parish, school or non profit organization 5
years of related work experience Strong verbal communication skills Ability to lead others Practicing Catholic Job Type:
Full-time Pay:
$19.
00 - $24.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance Schedule:
Monday to Friday Ability to commute/relocate:
Wake Forest, NC 27587:
Reliably commute or planning to relocate before starting work (Required) Education:
Associate (Preferred)
Experience:
Office
Experience:
1 year (Required) Organizational skills:
1 year (Required) Microsoft Word:
1 year (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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