Church Office Administrative Assistant
Wake Forest Baptist Church Wake Forest Baptist Church Wake Forest, NC Wake Forest, NC Full-time Full-time From $45,000 a year From $45,000 a year 2 days ago 2 days ago 2 days ago Position Description for Wake Forest Baptist Church Administrative Assistant Job Type:
Full-time Job Function:
Administrative Assistant & Office Manager Employer:
Wake Forest Baptist Church Job Location:
Wake Forest, NC ( 20miles from downtown Raleigh) Position Overview:
The purpose of the Administrative Assistant position is to perform administrative support and office management of the Wake Forest Baptist Church office and ministry support activities for the Senior Pastor and the Minister of Spiritual Formation and Administration.
Primary responsibilities include higher level administrative functions related to the daily operations supporting a large church and its membership.
This position requires extensive technology and software skills, along with strong interpersonal, organizational, and communication skills.
This is a full-time, in-office/on-site position.
Primary Duties and Responsibilities Office Management and Administration and Ministry Support Provides direct ministry support to the Pastor and Minister of Spiritual Formation & Administration Coordinates office volunteers and delegates tasks as appropriate Provides Financial Secretary with reports and assistance as requested Serves as the initial contact and liaison for computer related problems Assists with questions and concerns regarding purchase orders and bills and serves as signatory for the financial secretary Provides information for church members and church committees as requested Responds to all telephone inquiries and correspondence Receives mail and distributes to the proper church officer or staff member Maintains the overall church Prayer List Processes visitor cards from Sunday services and prepares weekly visitor report Compiles information for new member packets, new member orientation sessions, and visitors to WFBC.
Updates materials, as necessary.
Manages the production and preparation of the agenda, financial package, minutes and supporting documents for the quarterly Church Conferences Provides acknowledgements of monetary donations and provides notifications to family members of memorial and honorary gifts received Researches member records, runs database queries and coordinates ministerial and administrative input necessary to compile the annual church profile for the Raleigh Baptist Association Processes the seasonal flower orders and maintains an excel spreadsheet of order and honorary/memorial details Orders all office supplies, maintains office equipment, and coordinates all maintenance on office machines Maintains relationship between office system suppliers (Carolina Office Systems, Xerox, etc.
) Evaluates office expense requirements, documents and explains those requirements and negotiates a budget within the church's financial constraints, manages to the agreed upon budget Assists with production of weekly worship bulletin and other print products as needed Serves as an authorized signatory of WFBC checks, including payables, reimbursements, and payroll.
Other duties appropriate to the position as assigned by the Minister of Spiritual Formation and Administration Church Systems Management Serves as primary administrator of the Breeze Church Management Software system Maintains church mailing list, processes letters of membership as requested, and maintains church membership files Manages prospect records in Breeze and prepares monthly prospect report Manages the Brivo electronic door schedule for locking and unlocking Sanctuary building Event Management & Coordination Maintains church calendar of church events, outside events at the church, Fellowship Hall and Stephenson Center.
Event liaison for church events and community events (Including, Wednesday Night Fellowship Meal, JOY trips, weddings, funerals, various other community and church events).
Communicates weekly counts to Food Service team and Custodian and prepares spreadsheet and cashier pouch for money collection Maintains the Wednesday Night dinner reservations and prepares the weekly Wednesday Night agenda and prayer sheet Serves as a liaison between the Properties Committee and concerns with church facilities Required Qualifications/Competencies Demonstrates a commitment to the Christian faith tradition, the church, and its ministry Understands the need for a high degree of confidentiality in relationship to church business and its membership Demonstrates an attitude of professionalism Superior interpersonal skills Excellent oral and written communication High ability to organize and manage multiple tasks and timelines Proficient in Microsoft Office applications, Google Drive and Google applications, design platforms such as Publisher and Canva and basic desktop publishing Experience with office equipment and technology (phone system, copier/printer systems, etc) Strong organizational skills and attention to detail Strong initiative, ability to prioritize work, willingness to learn and ability to learn new skills/tasks quickly Previous office experience Preferred Qualifications Previous church administrative experience Education - at least a two-year degree Travel Requirements This position requires 0% to 0% travel on average, including the possibility of overnight travel.
Approved by the Senior Pastor:
____________________________________________ Approved by the Personnel Committee:
______________________________________ Job Type:
Full-time Pay:
From $45,000.
00 per year
Benefits:
Life insurance Paid time off Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Wake Forest, NC 27587:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Administrative
Experience:
1 year (Preferred) Microsoft Office:
2 years (Preferred) Work Location:
In person Job Type:
Full-time Job Function:
Administrative Assistant & Office Manager Employer:
Wake Forest Baptist Church Job Location:
Wake Forest, NC ( 20miles from downtown Raleigh).
Estimated Salary: $20 to $28 per hour based on qualifications.
Full-time Job Function:
Administrative Assistant & Office Manager Employer:
Wake Forest Baptist Church Job Location:
Wake Forest, NC ( 20miles from downtown Raleigh) Position Overview:
The purpose of the Administrative Assistant position is to perform administrative support and office management of the Wake Forest Baptist Church office and ministry support activities for the Senior Pastor and the Minister of Spiritual Formation and Administration.
Primary responsibilities include higher level administrative functions related to the daily operations supporting a large church and its membership.
This position requires extensive technology and software skills, along with strong interpersonal, organizational, and communication skills.
This is a full-time, in-office/on-site position.
Primary Duties and Responsibilities Office Management and Administration and Ministry Support Provides direct ministry support to the Pastor and Minister of Spiritual Formation & Administration Coordinates office volunteers and delegates tasks as appropriate Provides Financial Secretary with reports and assistance as requested Serves as the initial contact and liaison for computer related problems Assists with questions and concerns regarding purchase orders and bills and serves as signatory for the financial secretary Provides information for church members and church committees as requested Responds to all telephone inquiries and correspondence Receives mail and distributes to the proper church officer or staff member Maintains the overall church Prayer List Processes visitor cards from Sunday services and prepares weekly visitor report Compiles information for new member packets, new member orientation sessions, and visitors to WFBC.
Updates materials, as necessary.
Manages the production and preparation of the agenda, financial package, minutes and supporting documents for the quarterly Church Conferences Provides acknowledgements of monetary donations and provides notifications to family members of memorial and honorary gifts received Researches member records, runs database queries and coordinates ministerial and administrative input necessary to compile the annual church profile for the Raleigh Baptist Association Processes the seasonal flower orders and maintains an excel spreadsheet of order and honorary/memorial details Orders all office supplies, maintains office equipment, and coordinates all maintenance on office machines Maintains relationship between office system suppliers (Carolina Office Systems, Xerox, etc.
) Evaluates office expense requirements, documents and explains those requirements and negotiates a budget within the church's financial constraints, manages to the agreed upon budget Assists with production of weekly worship bulletin and other print products as needed Serves as an authorized signatory of WFBC checks, including payables, reimbursements, and payroll.
Other duties appropriate to the position as assigned by the Minister of Spiritual Formation and Administration Church Systems Management Serves as primary administrator of the Breeze Church Management Software system Maintains church mailing list, processes letters of membership as requested, and maintains church membership files Manages prospect records in Breeze and prepares monthly prospect report Manages the Brivo electronic door schedule for locking and unlocking Sanctuary building Event Management & Coordination Maintains church calendar of church events, outside events at the church, Fellowship Hall and Stephenson Center.
Event liaison for church events and community events (Including, Wednesday Night Fellowship Meal, JOY trips, weddings, funerals, various other community and church events).
Communicates weekly counts to Food Service team and Custodian and prepares spreadsheet and cashier pouch for money collection Maintains the Wednesday Night dinner reservations and prepares the weekly Wednesday Night agenda and prayer sheet Serves as a liaison between the Properties Committee and concerns with church facilities Required Qualifications/Competencies Demonstrates a commitment to the Christian faith tradition, the church, and its ministry Understands the need for a high degree of confidentiality in relationship to church business and its membership Demonstrates an attitude of professionalism Superior interpersonal skills Excellent oral and written communication High ability to organize and manage multiple tasks and timelines Proficient in Microsoft Office applications, Google Drive and Google applications, design platforms such as Publisher and Canva and basic desktop publishing Experience with office equipment and technology (phone system, copier/printer systems, etc) Strong organizational skills and attention to detail Strong initiative, ability to prioritize work, willingness to learn and ability to learn new skills/tasks quickly Previous office experience Preferred Qualifications Previous church administrative experience Education - at least a two-year degree Travel Requirements This position requires 0% to 0% travel on average, including the possibility of overnight travel.
Approved by the Senior Pastor:
____________________________________________ Approved by the Personnel Committee:
______________________________________ Job Type:
Full-time Pay:
From $45,000.
00 per year
Benefits:
Life insurance Paid time off Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Wake Forest, NC 27587:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Administrative
Experience:
1 year (Preferred) Microsoft Office:
2 years (Preferred) Work Location:
In person Job Type:
Full-time Job Function:
Administrative Assistant & Office Manager Employer:
Wake Forest Baptist Church Job Location:
Wake Forest, NC ( 20miles from downtown Raleigh).
Estimated Salary: $20 to $28 per hour based on qualifications.
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